Software for the behavioral health workforce.
From the first supervised hour to every license renewal.
Verbena runs the records a clinician’s path depends on: funded training cohorts, supervised fieldwork hours, and continuing education requirements in every state. Built for the programs, providers and clinicians who answer for those records.
What we run
One record, from trainee to renewal.
Each product covers one stage of a clinician’s path. Underneath, they share the same pieces: a person, a license or credential, the rule it answers to, and the evidence that the rule was met.
Train
Workforce programs
Cohort management from intake to licensure: milestones, hours pace, stipend eligibility, leave, coursework and funder reporting.
Verbena LMS →
Supervise
Supervised fieldwork
BCBA fieldwork hours counted the way the BACB counts them, with monthly verification and the 2027 requirements applied.
Verbena Fieldwork →
Renew
CE requirements
What every board requires for renewal, by state and license, and a tracker that counts courses against it.
Verbena CE →
Learning management
Verbena LMS
Runs a training program from intake to licensure, coursework included: who is on track, who has earned their next payment, who is on leave, and what each funder needs to see.
Candidates see where they stand and what is next. Supervisors see their own caseload. Program staff see every cohort, who needs attention this week, and a payment list finance can act on. Courses can run inside Verbena, or Verbena can connect to the LMS you already use; either way progress lands on the same record.
What it handles
- Milestones generated from each candidate’s start date
- Supervised hours pace as the gate for each stipend
- Leave that pauses the timeline and shifts every deadline
- At-risk candidates grouped by the reason they were flagged
- Approvals in an append-only audit log; no money moves through the platform
- Intake from your existing forms; coursework in Verbena or synced from your LMS; exam-prep progress alongside
- Reports per program and cohort, exported as CSV
- Priced per active cohort, not per seat
The demo runs on a sample program and synthetic candidates. Opens in your browser, no sign-in.
For ABA providers
Verbena Fieldwork
Every fieldwork hour, counted the way the BACB will count it. Trainees log hours, supervisors sign the monthly verification, and compliance sees every trainee across every site in one place.
The 2027 BACB requirements change concentrated supervision, monthly caps and observation rules, and they apply to the whole record of anyone who applies after January 1. Fieldwork applies both rule sets to every month, shows who should file before the change, and flags a month that is going wrong while it can still be fixed.
In the demo
- Compliance, supervisor and trainee views on one set of records
- 2022 and 2027 requirements, switchable on every screen
- Monthly close with the BACB’s fillable verification forms
- Exceptions surfaced mid-month, not at audit
- BCBA exam-prep progress beside the fieldwork record
- Priced per active trainee; supervisors are free
Sample organization and people. Opens in your browser, no sign-in.
For clinicians and practices
Verbena CE
What each board requires for renewal, kept current: hours, renewal cycle, live minimums, mandated topics, and a link to the page each rule came from.
Tell us the states you practice in and the licenses you hold. Once a month we email what changed, or say plainly that nothing did. The tracker counts the courses you take against each requirement and reminds you before every renewal.
Plans
- Free: one license tracked, permanently, no card
- Plus: every license, renewal reminders, audit report, transcript import; $39 a year or $69 for two
- Groups: one roster and one bill, priced per clinician
- Data: the same requirements through an API
How we work
Records you can hand to an auditor.
Workforce data only.
Hours, supervisors, licenses, milestones and approvals. No clinical records and no client information. Encrypted in transit and at rest, with single sign-on for your staff.
Keep your systems, or retire them.
Keep your LMS, intake forms and exam-prep accounts, and we build and maintain the connections without write access to your systems. Or move that work onto Verbena. You decide system by system.
Shaped to your program.
Each product started as one organization’s workflow. Where yours differs, we configure or build to it, and a new program is usually live in two to three months.
Questions
The things people ask first.
Who is Verbena for?
Organizations responsible for clinicians on the way to licensure or keeping it: workforce programs and the foundations that fund them, ABA and behavioral health providers with supervised trainees, and practices managing renewals across states. Individual clinicians can use the CE tracker on their own.
Do you hold patient or client data?
No. Our products hold workforce records: hours, supervision, licenses, milestones and approvals. None of them store clinical information. If a custom engagement ever needed protected health information, we would sign a BAA before any of it touched our systems.
How is it priced?
Workforce programs are priced per active cohort, with no per-seat fees. Fieldwork is priced per active trainee, and supervisors are free. The CE tracker is free for one license, and Plus is $39 a year. We put every number in writing before you sign.
Can it replace our LMS?
Yes, if you want it to. Verbena can host coursework and track completion on the same record as hours, milestones and payments, or read from the LMS you already run. Clinical work stays in your EHR either way; we don’t replace that.
Can you get through our security review?
Yes, and we expect one. We complete vendor questionnaires, support single sign-on against your identity provider, and keep an append-only audit log. Our security & compliance page sets out where we are and what comes next.
Do you use AI?
In places, for back-office work such as summarizing a candidate’s record for program staff or drafting a reminder a person edits and sends. It never makes decisions about anyone’s care, eligibility or payment, and your data is never used to train a model.
Where we start
Tell us what you’re running.
A cohort, a fieldwork program, or a staff of licensed clinicians. Thirty minutes, and we’ll show you how it would look on your own workflow.